Returning Excess Distributions

Returning Excess Distributions

Distribution To / Payment Type Method of Return Process Accounting Information
Researcher/Card Return excess cards to HSIP Office Process to return unused VISA gift cards:

 

  • RESEARCHER notifies HSIP Office that they have extra cards
  • RESEARCHER, or custodian bring unused cards to HSIP Office by appointment
  • HSIP Office will give receipt of returned cards and document return in HSIP system.
  • Holding account (111575) will receive credit for amount of unused cards
  • P/G will only be charged for used cards
Researcher/Cash Deposit excess cash using depository system
  • RESEARCHER deposits cash to account (111575) using chart fields used in original request. (Use department procedures)
  • Reference HSIP Control number in Description field of Cash Receipt.
  • RESEARCHER sends HSIP Office copy of cash receipt ticket confirmation page along with documentation for distributions.
  • Holding account (111575) will receive credit for cash deposit
  • P/G will only be charged for amount of cash distributed to subjects

NOTE: Please check with your department approver regarding any special department requirements for cash returns.

Researcher/Coupons Cancel coupons in HSIP system.
  • RESEARCHER notifies HSIP Office of need to cancel coupons.
  • HSIP Office cancels coupons in system.
  • HSIP documents canceled coupons in request
  • Holding account (111575) will receive credit for cancelled coupons
  • P/G will only be charged for amount of cash distributed by cashier’s office to subjects. (Actual coupons redeemed in time period allowed)