Travel and Expense
Policy: Can I stay at the hotel hosting a conference even if less expensive hotels are available elsewhere?
The policy provides that the traveler should select the lowest lodging rate option while keeping proximity to the business location and safety in mind.
Federal regulations prohibit the use of Federal Funds for purchase of business or first class air travel for domestic flights.
The university generally does not reimburse local in-town mileage (i.e., travel between university buildings on the same campus for meetings), parking/tolls, or commuting costs (i.e., the costs associ
Local mileage is considered within/on the campus or within the city of the employee’s primary work location.
The revised policy does allow for reimbursement for expenses in advance of the trip (e.g., for airfare, conference registration/fees, etc.), but in general reimbursements should occur after the trip.
These types of recurring charges should be expensed on a monthly basis so as to keep as close to the 45 day policy as possible.
Policy: I have consecutive business trips. When do you start counting the 45 calendar days I have to submit an expense report?
The 45 calendar day policy would begin on the date the traveler returns from the consecutive trips (i.e., at the conclusion of all travel, if the trips occurred back to back). In Concur, the
Policy: Why must a travel and expense report be submitted within 45 calendar days following the last day of a trip or event?
The policy complies with the IRS requirement for an “accountable plan” for employee reimbursements.
Senior officials are deans, department heads or directors, or anyone above them.
The policy applies to U-M employees, guests and students incurring travel and hosting expenses.