P-Card cycle

The P-Card Cycle document is no longer available. Because P-Card transactions are available to add to an expense report throughout the month, there is no longer a “cycle” for reconciliation of P-Card transactions. Best practice is to submit reports once or twice a month by following these steps:
  • Create an expense report and continue to add transactions to it throughout the month. Expense reports automatically save after you create the report header.
  • The line-level business purpose field does not have to match the report header. Each line-level business purpose can be modified to describe why the expense is necessary to the university.
  • Submit the report at least five (5) business days before the end of the month to allow time for the approver(s) to review/approve the report and audit to be completed.