The P-Card Cycle document is no longer available. Because P-Card transactions are available to add to an expense report throughout the month, there is no longer a “cycle” for reconciliation of P-Card transactions. Best practice is to submit reports once or twice a month by following these steps:

Create an expense report and continue to add transactions to it throughout the month. Expense reports automatically save after you create the report header.

The line-level business purpose field does not have to match the report header. Each line-level business purpose can be modified to describe why the expense is necessary to the university.

Submit the report at least five (5) business days before the end of the month to allow time for the approver(s) to review/approve the report and audit to be completed.