Travel and expense

Travel and Business Hosting Expense Policy
The revised policy, effective July 1, 2010, is published in Standard Practice Guide 507.10-1.

Mileage Reimbursement Rate
Effective February 1, 2014, the university's rate for mileage reimbursement on personal vehicles changed to 56.0 cents per mile, for qualified university business travel that commences on, or after, that date.  This rate change is consistent with the recent Federal Travel Regulation mileage rate decrease. 

Per diem policy for employee travel meals and incidentals

Effective July 15, 2010, the per diem policy for employee business travel meals and incidentals applies to both domestic and foreign/OCONUS travel ("OCONUS" refers to territories outside the contiguous United States, such as Alaska and Hawaii).  

Because per diem for all employee travel meals and incidentals is university policy, units no longer need to contact Financial Operations to request per diem for either domestic or foreign/OCONUS travel.

Refer to the per diem page for more information.

Expense report submission
Expense reports must be submitted within 45 calendar days from the end of the trip or the hosted event, or within 45 calendar days from the transaction date for purchase of supplies or other out-of-pocket business expenses.  Ideally, expense reports should be submitted within 10 days, but the policy allows for submission up to 45 calendar days.  Expense reports submitted in excess of 45 calendar days may not be reimbursed.