Non-purchase order (non-PO) payments

Non-purchase order (non-PO) payments should not be used in lieu of the other procurement methods. You should use the non-PO voucher only when no other payment method will work.

Non-PO vouchers are used for payments that do not originate from a purchase order and when a supplier will not accept a purchase order or a P-Card. Payments $5,000 or greater must have prior approval from a Procurement Services buyer. Non-PO vouchers are created online in M-Pathways by department users with appropriate authorization. 

Reimbursements for cash paid for services cannot be made using a non-PO voucher. Contact for instructions.

Non-purchase order tips: 

  • Payments are made net30 from the date of the invoice.
  • Departments should create non-PO vouchers in M-Pathways to speed up the processing time.  
  • Original receipts must be attached to the voucher cover sheet you submit to Accounts Payable.
  • Payments of $10,000 or greater are not finalized until a department representative approves the payment online.