Updated Purchasing Category Mapping to General Ledger

Procurement transactions are recorded in the general ledger based on their purchasing category. To help ensure transactions are recorded appropriately, we recently reviewed the general ledger account mapping for all purchasing categories used for ePro Reqs and M-Marketsite orders.

Of the nearly 2,000 purchasing categories, we identified approximately 350 categories where a different general ledger account mapping would better reflect the item purchased.  Many of these updates, for example, represent a change from a miscellaneous supplies and other account (615560) to a more specific account, such as lab supplies (618350).  Note that some of the updated general ledger account mappings will result in a different account group, which will impact the Statement of Activity as it summarizes expenses by account group.

The updated account mapping of purchasing categories is effective July 1, 2016 and will impact purchases made after that date.  A list of those purchasing categories with general ledger account mapping changes, and the corresponding account group, is available at www.finance.umich.edu/system/files/PCM.xlsx.

If you have any questions about the updated purchasing category mapping to the general ledger, please contact Kandie Little, financial senior manager, at khines@umich.edu or (734) 763-2393.

Thank you,

Colin Anderson
Interim Director of Procurement Services

Cheryl Soper
Controller and Director of Financial Operations

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Updated Purchasing Category Mapping to General LedgerWednesday, June 22nd, 2016 at 4:35 PM