Message to deans, directors, and department managers About Signature Table 1 being updated—March 2013

Message to deans, directors, and department managers About Signature Table 1 being updated—March 2013

 

Dear Deans, Directors, and Department Managers:

As you may know, the university routinely enters into a variety of legally binding arrangements with a number of external organizations, ranging from government agencies and sponsors to vendors and consultants. The authority to legally enter into these arrangements is delegated by the institution's Board of Regents to a select group of clearly identified (by title) university employees or—in some instances—their designees.

With that in mind, I'm writing today to advise you that an updated version of Table 1 of the university's Signature Authority Tables has been posted at:http://www.finance.umich.edu/procurement/signature-authority-tables. The table was closely reviewed and updated by a cross-functional group of university leaders from a variety of colleges, schools, and units over the past year.

As part of the review process, the group collected feedback from the Office of the General Counsel as well as other members of the university community on their understanding and usage of Table 1. In addition, the group gathered input from a number of external organizations, which also use the tables to confirm signature authority when finalizing agreements with the university.  As a result of this group's work, Table 1 is now more specific and detailed as well as easier to use and understand.

I encourage you to familiarize yourself with the updated table. You can also review the university's policy on Delegation of Authority at:  http://www.finance.umich.edu/system/files/SPG601.24%5b1a%5d.pdf

The information contained in these resources is extremely important and helps legally protect both the university and the external organizations with which it does business. The Signature Authority Tables are structured to accommodate most legal arrangements the university enters, but—due to the size and complexity of the institution—there may be instances where additional modifications to the tables are necessary.  If you have any suggestions related to the structure of the Signature Authority Tables or questions about the tables or the related university policy, please contact Nancy Hobbs, the university's director of procurement services, by email athobbsn@umich.edu.

Thank you for your support.

Rowan Miranda
Associate Vice President for Finance