Year End Cutoff Dates

Year End Cutoff Dates

As you know, the university's fiscal year ends June 30, 2020. In order for the following types of financial transactions to be recorded in your unit's fiscal year 2020 activity, they must be submitted by the cutoff dates noted below. Please note that cutoff dates vary by type of transaction.
 

ACCOUNTS PAYABLE

 * Purchase order vouchers (vendor invoices): Monday, June 15, 5:00 p.m.
 * Non-purchase order vouchers: Monday, June 15, 5:00 p.m.

Please contact 
sharedservices@umich.edu if you need any assistance.

 

TRAVEL & EXPENSE REPORTS/REIMBURSEMENTS (INCLUDING PCARD TRANSACTIONS)

 * Concur expense report information, including PCard transactions, submitted to the Shared Services Center at ExpenseReports@umich.edu 
 for expense report creation: Monday, June 8, 5:00 p.m.
 * Student or guest expense reimbursement requests submitted to the Shared Services Center via eForm: Monday, June 8, 5:00 p.m.
 * Concur expense reports, including PCard transactions, submitted and approved at the department level: Thursday, June 18, 5:00 p.m.
 * Voucher reimbursements for students or guests submitted and approved at the department level: Thursday, June 18, 5:00 p.m.

LUMP SUM ADVANCES

 * Requests for lump sum advances submitted to the Shared Services Center at accountingcustomerservice@umich.edu: Monday, June 15, 5:00 p.m.

SALARY TRANSFERS

 * Retroactive updates to Department Budget Earnings via Personnel Action Request (PAR) submitted and approved at the department level: Tuesday, June 16, 7:00 p.m.

 

ACCOUNTS RECEIVABLE PROCESSED BY THE SHARED SERVICES CENTER

 * Sponsored billing requests including support for milestones, customer setups, sponsored forms, etc. submitted to biteam@umich.edu: Wednesday, June 24, 5:00 p.m.
 * Various sponsor billing activity submitted to variousbilling@umich.edu:
    o    New customer requests: Tuesday, June 18, 5:00 p.m.
    o    Invoice and credit memo requests: Tuesday, June 25, 5:00 p.m.      
 * General receivable billing activity submitted to genrecinvoices@umich.edu
    o    New customer requests: Tuesday, June 18, 5:00 p.m.
    o    Invoice and credit memo requests: Tuesday, June 25, 5:00 p.m. 
 * Clinical trial invoice and credit memo requests submitted to biteam@umich.edu: Thursday, June 25, 5:00 p.m.
 

JOURNAL ENTRIES

 * Journal entries submitted to the Shared Services Center at accountingcustomerservice@umich.edu: Tuesday, June 30, 3:00 p.m.
 * Journal entries entered/uploaded, approved and posted at the department level: Tuesday, June 30, 11:59 p.m.

 

SERVICE UNIT BILLINGS (SUB)

 * Online SUB files: Tuesday, June 30, 11:59 p.m.
 * Automated (system-to-system) SUB files: Tuesday, June 30, 5:00 p.m.

Please contact accountingcustomerservice@umich.edu by 3 p.m. on Tuesday, June 30 if you need any assistance.
 

BANK DEPOSITS (for units using online cash receipt tickets via Wolverine Access and/or Treasurer's Office issued depository supplies)

 * U-M (including KMS) couriers to Huntington Bank: Must be picked up on Tuesday, June 30
 * Metro Delivery to Huntington Bank: Must be picked up on Monday, June 29
 * Automated deposit stations: Monday, June 29, 9:00 a.m.
 * Armored car service: Daily pickup Monday, June 29
 * Huntington Bank branch in person teller transaction: Tuesday, June 30, 5:00 p.m.

Please contact 
depositoryservices@umich.edu if you need any assistance.

 

CASHIERS OFFICES (for units not using online cash receipt tickets via Wolverine Access)

 * Cash receipts - Ann Arbor Central Campus: Tuesday, June 30, 3:00 p.m.
 * Cash receipts - Dearborn Campus: Monday, June 29, 2:00 p.m.
 * Cash receipts - Flint Campus: Tuesday, June 30, 3:00 p.m.
 * Cash receipts - Hospital: Tuesday, June 30, 1:00 p.m.

This email was sent to all 'Deans, Directors, & Department Heads' and Financial Unit Liaisons, as well as staff who use the online cash receipt ticket, service unit billing and online journal processes. Please forward to other staff in your area, as appropriate.  If you have any questions, please contact Marnie Ihlenfeld, Financial Reporting Analyst, at (734) 764-6752 or 
finrpts.staff@umich.edu.

Regards,


Cheryl Soper
Controller and Director of Financial Operations