December Cutoff Dates

December Cutoff Dates

 

As the calendar year-end approaches, please note the cutoff dates for the following financial transactions to be included in December business.

ACCOUNTS PAYABLE

*  Purchase order payments (vendor invoices): Friday, December 7, 5:00 p.m.
*  Non-purchase order payments/reimbursements:
     o  Requiring Accounts Payable keying: Wednesday, December 5, 5:00 p.m.
     o  Keyed by department: Friday, December 7, 5:00 p.m.
*  Vouchers approved and processed for vendor check and wire payments for final December checkwriting: Thursday, December 13, 5:00 p.m.
     o  Last 2018 vendor check run is scheduled to run on Friday, December 14
     o  First 2019 vendor check run is scheduled to run on Wednesday, January 2

Please contact sharedservices@umich.edu if you need any assistance.

TRAVEL & EXPENSE

* Concur expense report information, including PCard transactions, submitted to the Shared Services Center at ExpenseReports@umich.edu for expense report creation: Monday, December 3, 5:00 p.m.
* Concur expense reports, including PCard transactions, submitted and approved at the department level: Monday, December 10, 5:00 p.m.
* Voucher reimbursements for students or guests submitted and approved at the department level: Thursday, December 6, 5:00 p.m.

ACCOUNTS RECEIVABLE 

 * General receivable new customer requests submitted to genrecinvoices@umich.edu: Friday, December 14, 5:00 p.m.
 * Various sponsor new customer requests submitted to variousbilling@umich.edu: Friday, December 14, 5:00 p.m.
 * Sponsored billing requests including support for milestones, customer setups, sponsored forms, etc. submitted to biteam@umich.edu: Friday, December 14, 5:00 p.m.
 * Various sponsor invoice and credit memo requests submitted to variousbilling@umich.edu: Monday, December 17, 5:00 p.m.
 * General receivable invoice and credit memo requests submitted to genrecinvoices@umich.edu: Monday, December 17, 5:00 p.m.
 * Clinical trial invoice and credit memo requests submitted to biteam@umich.edu: Monday, December 17, 5:00 p.m.

JOURNAL ENTRIES

 * Online journals submitted to the Shared Services Center at accountingcustomerservice@umich.edu: Friday, December 21, 3:00 p.m. 
 * Online journals processed at the department level: Sunday, December 31, Midnight 

SERVICE UNIT BILLINGS (SUB)

 * Online SUB files: Sunday, December 31, 4:00 p.m.
 * Automated (system-to-system) SUB files: Sunday, December 31, 5:00 p.m.

Please contact sharedservices@umich.edu by 3:00 p.m. on Friday, December 21 if you need any assistance.

BANK DEPOSITS (for units using online cash receipt tickets via Wolverine Access and/or Treasurer's Office issued depository supplies)

 * U-M (KMS) couriers to Huntington Bank: Must be picked up on Friday, December 28
 * Metro Delivery to Huntington Bank: Must be picked up on Friday, December 28
 * Automated deposit stations: Friday, December 21, 9:00 a.m.
 * Armored car service: Daily pickup Monday, December 24
 * Huntington Bank branch in person teller transaction: Friday, December 28, 1:00 p.m.

Please contact Treasury@umich.edu prior to Friday, December 21 if you need any assistance.

CASHIERS OFFICES (for units not using online cash receipt tickets via Wolverine Access)

 * Cash receipts - Ann Arbor Central Campus: Friday, December 21, 4:00 p.m.
 * Cash receipts - Dearborn Campus: Wednesday, December 19, 3:00 p.m.
 * Cash receipts - Flint Campus: Friday, December 21, 2:00 p.m.
 * Cash receipts - Hospital: Wednesday, December 26, 2:00 p.m.

This email was sent to all 'Deans, Directors, & Department Heads' and Financial Unit Liaisons, as well as staff who use the online cash receipt ticket, service unit billing and online journal processes.  Please forward to other staff in your area, as appropriate.  If you have any questions, please contact Marnie Ihlenfeld, Financial Reporting Analyst, at (734) 764-6752 or email finrpts.staff@umich.edu.

Regards,

Cheryl Soper

Controller and Director of Financial Operations