December Cutoff Dates

December Cutoff Dates

As the calendar year-end approaches, please note the cutoff dates for the following financial transactions to be included in December business.

ACCOUNTS PAYABLE

 * Purchase order payments (vendor invoices) submitted to Accounts Payable for processing: Tuesday, December 10, 5:00 p.m.
 * Non-purchase order payments/reimbursements:
    o    Submitted to Accounts Payable for payment processing: Monday, December 9, 5:00 p.m.
    o    Entered by department: Tuesday, December 10, 5:00 p.m.
 * Vouchers approved and processed for vendor check and wire payments for final December check run: Thursday, December 12, 5:00 p.m.
    o    Last 2019 vendor check run is scheduled to run on Wednesday, December 18
    o    First 2020 vendor check run is scheduled to run on Thursday, January 2

Please contact sharedservices@umich.edu if you need any assistance.

 TRAVEL & EXPENSE REPORTS/REIMBURSEMENTS (INCLUDING PCARD TRANSACTIONS)

 * Concur expense report information, including PCard transactions, submitted to the Shared Services Center at expensereports@umich.edu for expense report creation: Monday, December 2, 5:00 p.m.
 * Student or guest expense reimbursement requests submitted to the Shared Services Center via eForm: Monday, December 2, 5:00 p.m.
 * Concur expense reports, including PCard transactions, submitted and approved at the department level: Monday, December 9, 5:00 p.m.
 * Voucher reimbursements for students or guests submitted and approved at the department level: Thursday, December 12, 5:00 p.m.

LUMP SUM ADVANCES

 * Requests for lump sum advances submitted to the Shared Services Center at accountingcustomerservice@umich.edu: Thursday, December 12, 5:00 p.m. 


ACCOUNTS RECEIVABLE PROCESSED BY THE SHARED SERVICES CENTER

 * Sponsored billing requests including support for milestones, customer setups, sponsored forms, etc. submitted to biteam@umich.edu: Friday, December 13, 5:00 p.m.
 * Various sponsor billing activity submitted to variousbilling@umich.edu:
    o    New customer requests: Friday, December 13, 5:00 p.m.
    o    Invoice and credit memo requests: Monday, December 16, 5:00 p.m.      
 * General receivable billing activity submitted to genrecinvoices@umich.edu
    o    New customer requests: Friday, December 13, 5:00 p.m.
    o    Invoice and credit memo requests: Monday, December 16, 5:00 p.m. 
 * Clinical trial invoice and credit memo requests submitted to biteam@umich.edu: Monday, December 16, 
5:00 p.m.

JOURNAL ENTRIES

 * Journals submitted to the Shared Services Center at accountingcustomerservice@umich.edu: Friday, December 20, 3:00 p.m.
 * Journals processed at the department level: Sunday, December 31, Midnight 

SERVICE UNIT BILLINGS (SUB)

 * SUB files: Sunday, December 31, 4:00 p.m.
 * Automated (system-to-system) SUB files: Sunday, December 31, 5:00 p.m.

Please contact accountingcustomerservice@umich.edu by Friday, December 20, 3:00 p.m., if you need any assistance.

BANK DEPOSITS (for units using online cash receipt tickets via Wolverine Access and/or Treasurer's Office issued depository supplies)

 * U-M (KMS) couriers to Huntington Bank: Must be picked up on Monday, December 30
 * Metro Delivery to Huntington Bank: Must be picked up on Monday, December 30
 * Automated deposit stations: Monday, December 23, 9:00 a.m.
 * Armored car service: Daily pickup Monday, December 23
 * Huntington Bank branch in person teller transaction: Monday, December 30, 1:00 p.m.

Please contact depositoryservices@umich.edu by Friday, December 20, 3:00 p.m., if you need any assistance.

CASHIERS OFFICES (for units not using online cash receipt tickets via Wolverine Access)

 * Cash receipts - Ann Arbor Central Campus: Friday, December 20, 4:00 p.m.
 * Cash receipts - Dearborn Campus: Wednesday, December 18, 3:00 p.m.
 * Cash receipts - Flint Campus: Friday, December 20, 2:00 p.m.
 * Cash receipts - Hospital: Tuesday, December 24, 2:00 p.m.


This email was sent to all 'Deans, Directors, & Department Heads' and Financial Unit Liaisons, as well as staff who use the online cash receipt ticket, service unit billing and online journal processes.  Please forward to other staff in your area, as appropriate.  If you have any questions, please contact Marnie Ihlenfeld, Financial Reporting Analyst, at (734) 764-6752 or email finrpts.staff@umich.edu.

Regards,

Cheryl Soper

Controller and Director of Financial Operations