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Off-campus use of U-M property

University policy and responsibilities

Faculty and staff members who hold regular appointments, and students who have class requirements, are permitted to use university equipment at off-campus locations whenever it will benefit the teaching, research, public service, or administrative activities of the university.

To move equipment to an off-campus location, you need:

The department head is also responsible for notifying:

  • The Property Control office when equipment, (valued at $5,000 and above, and federally funded) is removed and when it is returned; also if the equipment was damaged
  • The department of Public Safety when there is any loss of equipment  

User Procedures:

Department head procedures:

  • Complete the authorization section of the form
  • Give a copy of the form to the user

If the equipment is to be removed for more than 5 working days:

  • Send the original of the form to the Property Control office, if for equipment valued $5,000 or above, and/or Federally funded.
  • When the equipment is returned, complete the return (golden copy) section of the form and send a copy to the Property Control office.

If the equipment is to be used for 5 working days or less:

  • Retain the original of the form in the department 
  • When the equipment is returned, complete the return section of the form and retain in department files for two years.
  • Notify Property Control office of any damage to the equipment.
  • Notify the department of Public Safety of any loss of equipment as required by SPG 510.1

These procedures are necessary to comply with university insurance requirements.

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